Send it however you'd say it to your own guy. It comes back a finished bid, invoice, certificate or waiver. Nothing to fill in, nothing to learn, no new software on your phone.
Any trade. Two minutes of your time a job — that's the whole ask.
A full-time office manager runs $54,000 to $75,000 a year once you count payroll tax, comp and benefits — and that one person still can't pick up the phone at 8pm and chase a certificate at the same time.
Most software in this business charges by the user or by the tech, so it costs you more the better your season goes. We don't work that way. Run every job you can sell — the price doesn't move. What sets your monthly is how big your outfit is, and we settle that once, up front.
One fee, one time, and it's the part that matters. This is where we build it — wired into your own email, running on how you actually work. Bids and invoices with no cap on how many, payment links with no markup from us, QR codes on the paperwork, your Google listing and profiles set up right. Built once, runs forever. It's also what tells us your size, so nobody guesses at the monthly.
Not a signup fee — this is the build. Quoted after the call and fixed before anybody starts, so you see the number and approve it first. Runs from your address, in your name. The systems are yours.
Pick how much of the office you want us running. Where you land in the range is set by the size of your outfit, not by how many jobs you push through it.
All five gates. Phone answered, leads sheeted, bids written, certificates and bonds handled, invoices out, payments in, receipts and waivers sent, reviews asked for. You sell the work and approve what goes out. Nothing else.
Gates 01–05 · unlimited jobs · one number to call
The paid side of the job. Bids written off whatever you send, invoices matched to what they accepted, card and ACH, receipts, lien waivers ready when the check is.
Gates 02 + 04 · unlimited jobs
Every call picked up and qualified, day or night. All sources onto one sheet by morning. Review asked for after the job, which is what fills the sheet next month.
Gates 01 + 05 · unlimited calls
COIs pulled and checked before they go out, bonds and registrations filed, every renewal date tracked so nothing lapses the week you need it.
Gate 03 · unlimited requests
No forms. No fields. No portal to log into. Whatever came off the truck goes in exactly as it is — and what comes back is ready to send, waiting on your yes.
Matched to the bid he accepted, haul-off added as its own line, card and ACH on it. Receipt goes out on its own when he pays.
Holder name pulled off the contract, additional insured and waiver language checked against what they actually asked for, sent to your broker and tracked till it lands.
Scope written out the way a customer reads it, the gravel question flagged as unpriced, permit noted. Nothing goes out till you sign off.
Any trade that runs a truck Tree · Roofing · HVAC · Plumbing · Electrical · Concrete · Excavation · Fencing · Paving · Masonry · Landscape · Septic · Well drilling · Welding · Glass · Garage doors · Overhead doors · Gutters · Siding · Drywall · Painting · Flooring · Pest · Pool · Snow & ice · Junk removal · Towing · Grading · Demo · Insulation
Not another platform to learn. One job, five gates, and we handle the paper at every one of them — running on what you already put out. The texts off the truck, the CRM you're already paying for, the forms the city wants.
Weather turns or a main breaks and the phone rings forty times in an hour. Every call gets picked up, qualified and written down. Web forms, ad leads and referrals land in the same place. One sheet by morning, deduped and grouped by town so you're not running the same guy across two counties.
Inbound call handling · lead capture · nightly lead sheetVoice memo, photo of a notepad, three texts and a phone call. Comes back a clean bid with the scope written out and anything missing flagged before it goes to the customer.
Nothing goes out till you sign off on itThe GC emails asking for a certificate. It gets read, the holder name and the endorsements he's asking for come straight out of it, the request goes to your broker, and what comes back gets checked against what he actually asked for before it goes out — from your address, in your name. Bonds and registrations the same. Most of the time you find out it happened after it's done.
COI requests · bonds · contractor registration · renewal calendarCrew calls the job done, invoice is drafted and matched to the bid they accepted. Card and ACH built in, receipt goes out on its own, lien waiver ready the day they ask for it. Nineteen days down to two — that's money off the street and into the account.
Invoicing · card & ACH · receipts · waivers of lienAsk goes out the same day, while the truck's barely off the street and they still feel like writing something. Those reviews are what makes the phone ring in gate one, which is where this starts over.
Review requests · follow-up · back to 01We'd rather tell you now than three weeks in.
Don't take our word for anything. Put your address in and these open straight into Google's own tools — free, no account, nothing installed. Whatever they tell you, you'll know before you ever talk to us.
Already set up with Google? Your own dashboards are at Search Console and Analytics. Those only work for sites you've verified you own — if you've never set them up, start with the checks above instead.
Last month's invoices and a week of lead notices. We'll tell you what we'd fix first and what it runs. If there's nothing worth doing, you'll hear that too.